Enrollment Management with Estudias Enterprise

ZogoTech's Estudias Enterprise helps schools effectively coordinate and assess enrollment management efforts before, during and after a semester.

Before Registration

With Estudias Enterprise advisors can see the students who:

graduated, dropped out, or transferred (via integration with National Student Clearinghouse information) the previous term. This information can be broken down by academic program, ethnicity, etc.

are at-risk based on academic performance, academic standing, preparation (i.e. test scores or performance in pre-requisite classes)

are close to graduation based on credits

are new to the institution and have not yet taken classes

With a few clicks, users can email those students, mail merge a letter, or generate a phone contact list. These contacts can be recorded for later assessment.

During Registration (Proactive Enrollment Management)

Student Service groups, Division chairs and Department heads can see every day:

Students who have not registered (drop outs)

Continuing (but in a different major)

Stop-ins

Graduates that are returning to the institution for more classes

Retention Demo

Users can see this on an aggregate level (by academic program, by location, institution-wide) or on a detail level. Since this can be done on a daily basis, groups can use this information to reach out to those students who are not registered, increasing enrollment.

Start of Term Incoming Status Report

During Registration (Early at-risk intervention)

On a daily basis, Advisors can use Estudias Enterprise to identify the students who may be at-risk once the semester starts. For example, students who are:

returning to school after missing a semester (stop-ins)

registered for a significantly larger course load than the previous semester

on academic probation, or suspension

retaking classes

At-Risk Demo
As before, advisors can intervene before the semester starts. This can be critical. Take the example of a first-generation college student who took 12 hours last semester, failed some classes and is now taking 18 hours to catch up. Intervening in the middle of the semester once the student's grades have begun to drop will be too late.

Estudias Enterprise allows advisors to identify and contact these students during registration. Advisors can contact them via email, mail merge or phone to ensure that they will be successful whether through referring the student to support programs or bringing them into advising to help them choose a more manageable course load. These contacts can be recorded for later assessment.

Before, During and After Registration (Advising)

When Advisors see students, they need quick access to student information and possible indicators that may put that student at-risk. Estudias Enterprise provides one-click access to student classes, address, test scores, financial aid, degrees, contact notes, etc.

Estudias Enterprise shows automatically calculated at-risk alerts for each student such as whether the student is retaking classes, needs financial aid, has changed majors frequently, or is enrolled in certain "gateway" classes that may require special intervention.

Student Information Demo

After Registration (Assessment)
Administrators and Institutional Researchers can view the result of at-risk intervention programs and proactive enrollment management. Estudias Enterprise can show:

Which academic programs were the best at retaining students?

Do participants in student support services programs have a higher retention, graduation or transfer rates? How much higher?

Which type of contact was most effective (i.e. email, letter, phone call)? How much more effective? Do we see diminishing returns? What is the cost/benefit of each type of contact? i.e. a mass-email may have a lower response rate, but requires such little time, that its cost-benefit ratio might be much higher.

Graduation, Transfer and Retention Analysis Demo

During Term (Midterm at-risk intervention)

As the semester begins, some students who were not caught in Early, Registration intervention will start to have academic problems. Advisors need to be able to identify these students and intervene quickly. Estudias Enterprise allows advisors to:

Generate a list of students who have dropped a class (can be run monthly, weekly or even daily).

Identify students who have low mid-term grades (provided this information is available from faculty)

Contact those students (and faculty) via email, mail-merge and/or a phone list.

Student Navigator Demo

End of Term

Estudias Enterprise allows advisors and administrators to:

Identify students who started in good standing, but are now on probation, suspension, or alert status and may be at-risk for dropping out entirely.

Evaluate the effectiveness of student services (i.e. tutoring). What was the cost/benefit? Do we see diminishing returns?

Identify patterns among students who drop out

Produce grade distributions / completion rates by division, department, program, class, faculty

End of Term Standing Report